Banquet Policies
Room Setup and Fees
Room fees vary according to the size of your group and the timing of your event. Adequate time will be allotted for setup prior to the function. If special set-up, custom decorations and or, additional equipment is required, an additional fee may be levied.
Payments and Deposits
Deposits may be required at the time of booking to hold space on a definite basis. Full payment is required no later than the day of the event, unless otherwise arranged. Deposits are non-refundable. Final payment is acceptable in the form of cash, credit card, cashier’s check or company checks.
Food and Beverage
Liability insurance provisions, County licensing, and State Health Department regulations do not allow food and beverages to be brought into or out of The Seasons. Therefore, all food will be prepared by The Seasons. Leftover food may not be taken out of the restaurant. The only exception to this policy would be commercially prepared cakes for birthdays or special events.
Attendance Guarantees
Food function attendance guarantees are due five business days prior to the event. Once a guarantee is given, it may not be decreased. If we do not receive a guarantee from you, the original count will be assumed to be your guarantee. We will be prepared to serve five percent (5%) over the guarantee. The charges for food functions will be based on the guaranteed attendance or actual attendance, whichever is greater.
Menus
The contents of our banquet menus are only suggestions. We will be happy to design custom menus tailored to your specific needs.
Pricing
Significant or unexpected increased costs may result in menu price changes. These menu price changes may be made up to ninety days (90) prior to the function. All menu prices are subject to an eighteen percent (18%) service charge plus applicable state sales taxes.
Function Rooms
Function rooms are assigned according to the anticipated number of guests. If there are fluctuations in the number of attendees, we reserve the right to reassign the function room. Rooms will be arranged according to your specifications. Major changes from the confirmed set-up on the day of the function, requiring us to reset the room, will result in a $50.00 room set-up fee.
Decorations
Room decorating should be arranged by the group coordinator. Certain items such as confetti, glitter, colored crepe paper, wax candles, and rice are prohibited. You must have all decorations approved by the Director of Catering.
Loss and Damage
We are not responsible for any theft, loss, or damage to articles left on our premises under any circumstances whatsoever. This includes the theft, loss, or damage to the client(s) property and/or that of the guests in attendance. Also, the client is responsible for all loss and damage to the premises that may arise from the guests in attendance.
For more information or to schedule your next event, contact us today!
